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Unraveling the 613A Letter on Employment Screening

Unraveling the 613A Letter on Employment Screening

In the landscape of employment screening, adherence to FCRA guidelines is paramount. One crucial aspect often discussed is the 613A Letter, which serves as a critical tool in notifying applicants about discovered information during a background check.

Understanding the 613A Letter:
Named after its FCRA section, the 613 Letter serves a critical purpose—it notifies applicants about discovered information that will appear on a background check via email.

According to the FCRA:

     (a) In general. A consumer reporting agency which furnishes a consumer report for employment purposes and which for that purpose compiles and reports items of information on consumers which are matters of public record and are likely to have an adverse effect upon a consumer’s ability to obtain employment shall:

   (1) at the time such public record information is reported to the user of such consumer report, notify the consumer of the fact that public record information is being reported by the consumer reporting agency, together with the name and address of the person to whom such information is being reported; or
   (2) maintain strict procedures designed to ensure that whenever public record information which is likely to have an adverse effect on a § 615 – 15 U.S.C. § 1681m 61 consumer’s ability to obtain employment is reported it is complete and up to date. For purposes of this paragraph, items of public record relating to arrests, indictments, convictions, suits, tax liens, and outstanding judgments shall be considered up to date if the current public record status of the item at the time of the report is reported.

C4 Operations automatically dispatches emails to applicants when records are reported
during a background check. This proactive approach ensures that applicants are promptly informed, aligning with the spirit of the 613 Letter.

Ensuring Timely Communication:

To facilitate effective communication, it’s imperative that every applicant provides an up-to-date and valid email address at the time of order. This ensures seamless notification to the applicants if and when a 613A letter is sent. C4 Operations will make email addresses a required field when ordering a background check.

Clarification Regarding Adverse Action:

It’s crucial to note that these notification emails are separate from the adverse action steps that employers may take. They serve solely to inform applicants that information has been discovered during the background check process.

For more information on what Adverse Action is, please check out our blog post

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